Translation provided for information. The binding version of this privacy policy is the French version; in the event of any discrepancy, the French version prevails.
One Technologies privacy policy
For the Leonardo3.4.5 profiling service
Version 2.04 of June 2025
One Technologies Sàrl takes your privacy seriously. We are committed to processing the personal information we collect (hereinafter generally referred to as “information”) transparently and in accordance with applicable regulations, in particular the Federal Act on Data Protection and Regulation 2016/679 (GDPR), so as to ensure the accuracy, confidentiality and security of your information.
One Technologies Sàrl processes personal data in compliance with applicable regulations, including the Federal Act on Data Protection (FADP) and the General Data Protection Regulation (GDPR).
This privacy policy applies to the information we collect from you as an individual through (1) the hosting of certain data relating to the creation of a profile for which you have engaged one of our consultants through our distributors and (2) our websites https://leonardo345.com, https://admin.leonardo345.com, https://questionnaire.leonardo345.com and any social media accounts (together the “Website”).
This version of our policy is dated June 2025. It may be updated at any time, in which case you will be informed of any change by a formal notice on our Website.
1. What is personal information
Personal information is any information that can enable an individual to be identified. Information may, as such, enable you to be identified (such as your first and last name, your email address or your AHV number), or may enable such identification and provide information when combined with other information. Insofar as this information can identify you as a person, whether taken separately or combined, it is considered personal information.
2. The Leonardo 3.4.5 system
Leonardo3.4.5 is a methodology for identifying the behavioural preferences of individuals by processing an online questionnaire.
One Technologies Sàrl is the company that heads the Leonardo3.4.5 distribution network, with its registered office in Switzerland.
When you decide to use the Leonardo 3.4.5 method and have personality profiles drawn up for yourself or for all or some members of your team, you sign a contract with one of our consultants. This consultant is accredited by one of our Mastertrainers appointed by the distributors, according to the geographical area of your registered office or home. Each distributor is bound to One Technologies Sàrl by an exclusive distribution contract for the geographical area granted to it.
As the contractual partner engaged by you, the consultant is therefore the controller of the data you submit to them when drawing up your personality profile. As such, it is their responsibility to ensure that they carry out their activities in compliance with the applicable rules, in particular data protection regulations, and to inform you transparently of the processing carried out. One Technologies Sàrl is not liable for compliance with the regulations by the distributor or the consultant.
Each of our distributors and consultants is bound by this privacy policy.
At the sole request of the consultant who processed your personal data, One Technologies Sàrl may have access to your last name, first name and email address, as well as those of the people who took part in the Leonardo3.4.5 method (in the event of a breakdown, bugs or unlocking of the consultant account). Furthermore, only the file of answers to the questionnaire is archived on the Leonardo3.4.5 server, so that only the consultant who sent the questionnaire to the client (recipient) can access it, or grant access to the necessary technical support. This is guaranteed by the fact that the profiles are generated online and displayed on each request.
3. What information do we collect from you?
A distinction must be made here depending on whether the information is collected while performing our services for you or through our Website.
4. Personality profile
The information you give your consultant when your personality profile is drawn up consists of answers to various questions intended to establish your profile. These answers contain no personal data that could identify you. Only matching the code number assigned to you with that of your profile, which is done with your consent, makes it possible to identify you. The reports offered by Leonardo3.4.5 can only be generated by the consultant with whom you have contracted. The technical manager and the webmaster may access this data in the event of a “bug”, for the sole purpose of resolving a situation preventing the platform from working and the consultant from generating the personality profile.
You may agree to your profile being shared with third parties, for example with a potential future employer when looking for a job, or to allow potential employers to assess the relevance of your profile for a vacant position. The transfers involved are therefore made with your consent, which you may withdraw at any time.
Website
The information we may collect through your browsing of our Website may generally consist of the following types of information:
· Information you give us: when you complete a personality profile questionnaire, and possibly when you browse our Site, you can subscribe to our newsletter, which requires you to provide us with the following information so that we can send you the newsletter you have subscribed to:
– your email address
– your first name
– your last name
Other information may be provided when you communicate with us via our contact page or otherwise, in particular through our online chat system, in which case this processing is initiated by you, of your own free will and therefore with your consent.
· Information we obtain when you browse our Website. This information, which, with the exception of your Internet Protocol address, contains no personal information, includes:
– Device information: for example, your hardware model, your operating system version or your device’s unique identifier.
– Log information: the information collected automatically in the server logs when you browse our website includes your Internet Protocol address and information about events related to your device (such as crashes, system activity, browser type, browser language and the date and time of your browsing activities).
– Cookies and similar technologies: cookies or similar technologies are used to collect and store information when you visit our Website in order to identify your browser or device. For more information, see article 12.
5. Why do we collect this information?
Personality profile
Using the services of our consultants involves drawing up a profile of your personality (or that of your teams) and, therefore, collecting the personal data that participants give us to enable the proper performance of our services in order to establish the participant’s personality profile. As stated above, however, the answers to the questions asked do not in themselves contain any personal data. Drawing up these profiles is necessary for the performance of the contract between you and your consultant.
It is up to the consultant to explain to participants that they wish to offer them such a personality profile. Each consultant must ensure that participants each individually consent to taking part in the creation of their personality profile or of a group mapping. In this context, the consultant may present the foundations and purpose of the Leonardo methodology as follows:
“Leonardo 345 aims to improve communication between individuals, particularly within teams, through a better understanding of each person’s psychological profile, strengths and weaknesses. This process first requires each participant to complete an online questionnaire to establish this personality profile. These profiles are only accessible to [identify those able to read the profile: data subjects, employer, consultant, Leonardo team?, IT support?] and are only kept for as long as you agree to your profiles being kept, but for a minimum of twelve months.”
6. Website
This information is collected for the following purposes:
· To enable us to send you the newsletter you have subscribed to;
· To answer your questions when you contact us directly (whether by telephone, email, chat system or otherwise);
· To enable us to inform you about events, promotions and, more generally, our products and services.
This processing is based on your consent, which may be withdrawn at any time by sending an email to: info@leonardo345.com.
7. Who may we share your information with?
We may disclose and share some of your information with:
· The IT service providers and subcontractors we may use to provide services on our behalf, such as hosting (Infomaniak), support for our Website (Panipro SA) or our online chat system (HubSpot). In providing their services, these providers may access, receive, store or process your information on our behalf, it being specified that only Panipro may have access to the data resulting from the creation of profiles when acting for technical support purposes. Our contracts with these providers do not allow them to use your information for their own purposes, including marketing. In accordance with applicable legal requirements, we take commercially reasonable measures to require third parties to adequately protect your information and to process it only in accordance with our instructions. Except when providing technical support, these providers have no access whatsoever to the personality profiles drawn up under the contract with your consultant; only the consultant receives the profile and the resulting reports.
· Any entity to which you personally consent to your data, in particular your personality profile, being transmitted or made accessible, which consent you may withdraw at any time.
· Any third party to whom we are required to disclose this information following an order of a court, a government authority and/or by law.
· Any relevant entity for emergency purposes requiring such disclosure.
· After pseudonymisation, Leonardo3.4.5 processes for itself, in particular, the following data for research purposes in the context of university-type studies.
· Behavioural preferences
· Year of birth
· Origin
· Academic background
8. Where is my data stored?
One Technologies Sàrl subcontracts the storage of data collected in the course of your contractual relationship with your consultant and the creation of personality profiles to Infomaniak and Panipro (backup), whose data centres are located in Geneva and St-Blaise (Switzerland) respectively.
Only the file of answers to the questionnaire and the resulting reports are archived on the Infomaniak server, and only the participant and the consultant who sent the questionnaire to the participant may see them (and, where applicable, your employer if this is provided for in its contract with the consultant).
Distributors ask consultants to keep a copy of the files to avoid any loss in the event of an IT incident. These copies must be deleted twelve months after the personality profiles and related reports were drawn up, unless you instruct otherwise.
9. How do we protect your information?
One Technologies Sàrl is committed to protecting the security of your personal information by using a recognised external provider based in Switzerland, Infomaniak.
10. How long do we keep your information?
Information collected through the creation of your personality profile
The creation of a personality profile gives rise to 3 reports and/or team mappings and/or reports on organisational strategies, which may be generated as often as the consultant wishes for a period of 12 months after the questionnaire has been completed, subject to an express request from the client (or participant) to continue to access their profile online beyond the 12-month period, with the prior agreement of the consultant following such a request (“Consultation period”).
During this Consultation period, each consultant is responsible for ensuring that, in compliance with the regulations applicable to them, they hold a copy of the profiles for which they are responsible, to guard against accidental deletion due to possible technical problems with the server. These copies thus act as a backup, and our consultants are obliged to delete them at the end of the consultation period.
After the Consultation period, the file of answers to the questionnaire will no longer be accessible and will be archived automatically. Only two people may then still have access to this file: (i) the super administrator and (ii) the webmaster.
These files will be kept in this restricted-access form for as long as you have not requested their deletion.
Information collected through our Website
We will keep the information you have provided with your consent for as long as you wish to receive our news publication, or to communicate with us, and we will delete all your information at your request within thirty days of that request.
11. Disclosure of data and transfer of data abroad
The information that One Technologies Sàrl may process is processed exclusively in Switzerland, subject to the following two cases:
· Our chat system, provided by HubSpot, an American company that adheres to the European model clauses to allow the transfer to the United States of data that may be exchanged. If you wish to avoid any possible processing of your data in the United States, we invite you not to use our online chat system, which is used on a voluntary basis; its use will be interpreted as consent to such a possible transfer.
· Third-party entities to which you would like your data, in particular your personality profile, to be transmitted, which may be based in the United States or in other countries. In this case, such a transfer is only made with your consent, which you may withdraw at any time.
The information processed by your consultant is processed either at their registered office or home, or in the country where you live, with your consent.
As stated above, in addition to the transfers to third-party entities that you may yourself directly request so that they can see your profile, some personal data collected in the course of our services may be transferred to the United States, exclusively via the providers HubSpot Inc. (chat system) and Xano Inc. (hosting of the Leonardo3.4.5 mobile application).
Both providers are certified under the EU–US Data Privacy Framework, its UK extension and the Swiss–US DPF, thus ensuring an adequate level of protection in line with the requirements of the European, Swiss and UK authorities.
Under the principles of these frameworks, One Technologies Sàrl:
· takes responsibility for onward transfers made to its certified subcontractors;
· undertakes not to use or share personal data for purposes other than those strictly necessary to perform the agreed service;
· allows data subjects to exercise their rights of access, rectification, restriction, objection and erasure, in accordance with applicable laws.
For any question about these transfers, or to exercise your rights, you can contact us at info@leonardo345.com.
12. Social media and other websites
Wherever One Technologies Sàrl is present on social media platforms such as Facebook, Pinterest, Instagram, YouTube, etc., you should know and understand the tools provided by these sites that allow you to choose how you share your information in your social media profile(s).
For these platforms, the privacy practices or policies of these third parties apply. We therefore encourage you to read the privacy notices, terms of use and related information applicable to the way your information is used in these social media environments.
In addition, our Website may contain links to third-party websites, in particular through social media feeds; if you follow these links, you will leave our Website. Although these third-party websites are carefully selected, we cannot accept responsibility for the use of your information by these organisations. For more information and details, please consult the privacy terms of the websites you visit (if such a statement is provided).
13. How can I access information about me?
Any request to exercise your rights (whether the right of access, rectification, destruction or, if the GDPR applies to you, to object to or restrict the processing of your information), claim or request for information relating to the data concerning you processed by One Technologies Sàrl may be sent to One Technologies Sàrl, Place St François 2, 1003 Lausanne, or to the following email address: info@leonardo345.com.
Regarding the data processed by your consultant, in particular for the creation of your personality profile, please contact them directly.
14. Cookies and Google Analytics
One Technologies Sàrl uses cookies on the website. Cookies are a common technique by which an identifier is assigned to the website user’s browser; the browser stores this identifier and provides it on request. We also use three categories of cookies:
· session cookies, which are automatically deleted after the visit to the website and allow the server to maintain the link with the user (for example to ensure that the contents of the shopping cart are not lost) as they move around the site;
· persistent cookies, which are only deleted after a period defined for each site (for example two years after the last visit) and are used to store the user’s preferences (for example language) over several sessions or to enable automatic login.
By using the Website and its corresponding functions (for example language selection, automatic login, the tracking system), the user accepts the use of such persistent cookies. The user can disable the use of cookies in their browser or delete them there, which may however interfere with the use of the site.
We may use tools such as Google Analytics or similar services for analysis purposes. This service is provided by a third party that may be located in any country in the world (in the case of Google Analytics, the provider, Google Inc., is based in the USA, www.google.com), and with which Leonardo3.4.5 can measure and analyse the use of the website. For this purpose, persistent cookies placed by the service provider are also used. The service provider receives no personal data from Leonardo3.4.5 (and also stores no IP addresses outside Europe), but may track the user’s use of the website, combine this information with that from other sites visited by the user that are also tracked by the service provider, and use this information for its own purposes (for example to target advertising). If the user has registered with the service provider, the service provider knows their identity. The processing of their personal data by the service provider is carried out under the responsibility of the service provider, in accordance with its data protection provisions. Leonardo3.4.5 receives non-personal information about the use of the website from the service provider.
15. Applicable law and place of jurisdiction
Any dispute arising from or relating to this policy shall be governed by Swiss law, excluding the Federal Act on Private International Law.
Any dispute arising directly or indirectly from this policy shall be subject to the exclusive jurisdiction of the District Court of Lausanne, to which the parties hereby irrevocably agree to submit.
Specific provisions for the Leonardo3.4.5 application
The Leonardo 3.4.5 application is a separate service from the one we offer through the Website.
The following provisions govern how your data is collected and processed when you use the Leonardo 3.4.5 application, excluding any processing relating to the use of our Website, for which only the first part of this policy applies.
1. What information do we collect from you?
Simply downloading the Leonardo 3.4.5 application does not require you to disclose any data; downloading is governed by the rules of the platform from which you choose to download our application, over which we have no control (App Store, Play Store).
Using the Leonardo 3.4.5 application, however, requires you to give us the following information when opening your account: your last name, first name and email address.
You may also add a photo to your profile, on an optional and therefore purely voluntary basis.
The above data is the only data we collect in connection with your use of the Leonardo 3.4.5 application. We never have access to the answers you give to the questionnaire available through the application. Your answers are only stored temporarily when you click the “save” button, so that you do not lose your answers until you have finished the questionnaire. At the end of the questionnaire, we invite you to download it in PDF format so that you have a personal copy. As soon as you click on this invitation, the document is sent to the email address given when you opened your account and all related data is deleted from our servers.
2. Why do we collect this information?
We collect your last name, first name and email address when you open your account so that you can use the service offered through the Leonardo 3.4.5 application and so that we can send you the resulting report.
This data, as well as adding your photo to your profile or clicking the “save” button for the temporary storage of your answers, which you do on your own initiative, is processed with your consent.
You may remove your profile photo at any time, or withdraw your consent to the processing of the above data, which in practice means closing your account and no longer being able to use the Leonardo 3.4.5 application.
3. Who may we share your information with?
We may disclose and share some of your information with:
• The IT service providers and subcontractors we may use to provide services on our behalf, in particular our host, Xano, Inc.;
• Any third party to whom we are required to disclose this information following an order of a court, a government authority and/or by law;
• Any relevant entity for emergency purposes requiring such disclosure.
4. Where is my data stored?
Opening your account requires you to give us your last name, first name and email address. You understand that by downloading our application and creating an account in order to use it, you consent to this data being hosted on the servers of our host, Xano, Inc., located in the United States. If you do not want your data to be stored in the United States, please do not open an account, or close it.
5. How do we protect your data?
One Technologies Sàrl is committed to protecting the security of your personal information by using a recognised external provider whose infrastructure has successfully passed penetration tests and which holds ISO 27001:2013 and ISO 9001:2015 certifications and a SOC Type 2 report, namely Xano, Inc. (see: <https://www.xano.com/security/>).
6. How long do we keep your information?
Your last name, first name and email address are kept for as long as you have an account linked to the Leonardo 3.4.5 application. This data is deleted when your account is closed.
7. Disclosure of data and transfer of data abroad
See section 4 above.
8. Miscellaneous
Sections 11, 12 and 13 apply to the service offered by One Technologies Sàrl through the Leonardo 3.4.5 application.
PRIVACY POLICY: SPECIFIC PROVISIONS FOR THE LEONARDO TALENT FIT SERVICE
The Leonardo Talent Fit system matches a Leonardo3.4.5 profile with a job advert, a job description or between several Leonardo3.4.5 profiles. It is a separate system, available on https://talentfit.leonardo345.com, which assesses the compatibility between a Leonardo3.4.5 personality profile and a position or professional situation, in order to support aligned, motivating and lasting decisions.
1. What information do we collect from you?
When this service is used, data is managed as follows:
For the owner of their own Leonardo3.4.5 profile:
· To use this service, the user uploads their own Leonardo3.4.5 profile and compares it with a job advert or a job description.
· In this case, One Technologies stores the Leonardo3.4.5 profile data and the data relating to the job advert or job description on behalf of the user, it being understood that One Technologies has access to neither.
· The matching report generated is also stored in the user’s account. This report may contain partial information from the job advert or job description. One Technologies has no access to this data, nor to the user’s data.
For the consultant who processes a third party’s Leonardo3.4.5 profile:
· To use this service, the consultant uploads the Leonardo3.4.5 profile of one of their clients and compares it with a job advert or a job description on the client’s behalf.
· In this case, One Technologies stores the Leonardo3.4.5 profile data and the data relating to the job advert or job description on behalf of the consultant and the client, it being understood that One Technologies has no access to them.
· The matching report generated is stored in the consultant’s account. This report may contain partial information from the job advert or job description. One Technologies has no access to this data, nor to that of the consultant.
When the consultant processes the Leonardo3.4.5 profile, they guarantee to One Technologies that they have obtained their client’s consent to do so and that such processing complies with applicable law, whether the GDPR or the Federal Act on Data Protection. In particular, they undertake to inform their client transparently by a procedure such as that described in section 2 below.
2. Why do we collect this information?
Collecting the above information is necessary for us to offer you the service you are looking for, namely a match between a Leonardo3.4.5 profile and external data (job description or job advert).
It is up to the consultant to explain to participants that they wish to offer them this service. Each consultant must ensure that participants each individually consent to taking part in a matching service as offered by Leonardo3.4.5. In this context, the consultant may present the foundations and purpose of Leonardo Talent Fit as follows:
“Leonardo Talent Fit aims to improve matching between people or between job descriptions or job adverts. This process requires the use of your Leonardo3.4.5 personality profile. These profiles are only accessible to [identify those able to read the profile: data subjects, employer, consultant, Leonardo team?, IT support?] and are only kept for as long as you agree to your profiles being kept, but for a minimum of twelve months.”
3. Where is my data stored?
The data is stored in Switzerland with the host Infomaniak. If you do not want your data to be stored in Switzerland, please do not use our service or close your account (if you have already opened one).
4. Who do we share data with?
The IT service providers and subcontractors we may use to provide services on our behalf, such as hosting (Infomaniak) and support for our Website (CODEA in Vevey and START ID in Morges). In providing their services, these providers may access, receive, store or process your information on our behalf, it being specified that only CODEA and START ID may have access to the data resulting from the matching of profiles when acting for technical support purposes. Our contracts with these providers do not allow them to use your information for their own purposes, including marketing. In accordance with applicable legal requirements, we take commercially reasonable measures to require third parties to adequately protect your information and to process it only in accordance with our instructions.
We may share your data with any third party to whom we are required to disclose this information following an order of a court, a government authority and/or by law, and with any relevant entity for emergency purposes requiring such disclosure.
5. How do we protect your data?
One Technologies Sàrl is committed to protecting the security of your personal information by using a recognised external provider whose infrastructure has successfully passed penetration tests and which holds the following certifications:
· ISO 27001:2022 for information security management
· ISO 9001:2015 for quality management
· ISO 14001:2015 for environmental management
· ISO 50001:2018 for energy management
· Swiss labels
· Swiss Made Software (most of the development carried out in Switzerland)
· Swiss Hosting (data hosted and operated in Switzerland)
· Swiss Made (services provided entirely from Switzerland)
6. Disclosure of data and transfer of data abroad
See section 4 above.
7. Miscellaneous
Sections 10, 11, 12 and 13 of the Leonardo3.4.5 profiling service apply to the service offered by One Technologies Sàrl through the Leonardo Talent Fit service.
Supplements to the privacy policy (October 2026)
The details below supplement the preceding policy, in particular its sections 7 (sharing of information), 8 (storage), 11 (transfer abroad) and 14 (cookies). They do not replace any of its provisions.
A. Hosting of the public website
The public website leonardo345.com (pages, shop, partner area) is hosted in Switzerland by SwissCenter. Its webmaster is Purmarketing. The Leonardo3.4.5 professional platform (admin.leonardo345.com, questionnaire.leonardo345.com) is maintained by Panipro SA, and Talent Fit (talentfit.leonardo345.com) by Coddea.
B. Online payments
Purchases made in the shop are paid via PayPal, including by card. To process the payment, PayPal receives the necessary information: name, email address, billing address and order amount. Card details are entered directly with PayPal: One Technologies Sàrl never has access to them. Processing by PayPal is governed by its own privacy policy and may involve a transfer of data outside Switzerland.
C. Advertising and audience measurement
In addition to the tools mentioned in section 14, the site may use, with your consent given in the cookie banner, the advertising tools of Google (Google Ads) and Meta (Meta pixel, Facebook). They allow us to measure the effectiveness of our ads and to show relevant ads on these platforms. These services are provided by Google and Meta, which may process this information in the United States. You can withdraw your consent at any time in the cookie banner.
D. Customer accounts and partner area
When you place an order in the shop, we record the information needed to fulfil it: last name, first name, email address, billing address and, for books, delivery address, as well as your order history. If you create a customer account, this information remains available in your account. Order data is kept for as long as required by accounting and tax obligations.
The partner area is reserved for accredited consultants and Leonardo3.4.5 partners. The access request records your username, last name, first name, email address and password (stored in encrypted form). Your request is reviewed by an administrator before access is granted. This information is kept for as long as your account exists, and deleted on request sent to info@leonardo345.com.